Executive Administrator

Work at the Student Statesmanship Institute!

We are currently looking for a new Executive Administrator. This is an exciting opportunity to work with an amazing ministry focused on building the Kingdom one teen at a time.

Executive Administrator Job Description  

General:                        The Executive Administrator must be a reliable, detail-orientated person. Comfortable and proficient with common office software. This person should be able to work well with people, both via the phone and in person and conduct themselves in a mature and professional manner.

Responsibilities:             Assist the COO and provide administrative support to the President, COO and all departments as needed.

Skills:                           Organization, Interpersonal Relations, Problem Solving, Excellent Oral and Written Communication

Desired Experience:        Microsoft Office Suite, data base management, and general office work

Job responsibilities to include but not limited to the following.

  • Provide administrative support to the President, Chief Operations Officer, and Director of Programs
  • Development
    • Assist with grant requests/applications and other development communications
    • Filing and record keeping for development department
    • Banquet – General planning, enter registration document and database, recruit volunteers for mailing, calling and day-of assistance, and any other tasks as deemed necessary
  • Programs
    • Summer Program – Enter registrations into database and track in the Student Report, facilitate in-house printing, plan and purchase supplies, recruit volunteers, track and fill all Program orders, and any other tasks as deemed necessary
    • Onsite Program – purchase all supplies, facilitate in-house printing, recruit volunteers to assemble all student and staff information, and any other tasks as deemed necessary
  • General Office Administration
    • Develop, maintain and improve office procedures
    • Pick up, sort and distribute mail. Update donor tracking with daily donations, route checks, answer phones and route calls/take messages, maintain office voicemail
    • Purchase and route Christmas, birthday, sympathy, and get-well cards.
    • Maintain and organize inventory and stock (including office supplies, kitchen supplies, collateral materials, books for book table)
    • Prepare Outlook calendar, Student Report (January-July) for staff meetings
    • Prepare refreshments for quarterly board meetings
    • Scheduling and preparation for speaking Engagements – pack supplies, process and fulfill book orders
  • Mailings
    • Facilitate in-house printing, file bulk mailing forms, purchase first class stamps, drop off mailings at Post Office, volunteer recruitment
    • Assist Bookkeeper with mailing monthly receipts
  • Data Entry
    • Manage the SSI database for use in record keeping and mailings
    • Assist with financial data entry and record keeping
  • Any other duties as may be assigned

The Executive Administrator reports to the Chief Operations Officer


  • Compensation: Commensurate with education, experience and position within the confines of a limited, nonprofit organization budget
  • Paid vacation time, holidays and personal days

Apply Now

Apply to be our next Executive Administrator.
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